Meeting Agenda (11/10/2009 7:30PM @ &Office)
'+' indicates an item added as minutes to the agenda
--  Reminder to pay Dues if you at this meeting if you have not already

· Call to Order

   o Roll Call
   o Assignment of Minutes and TimeKeeper
   o Introduction of Guests
   o Approval of Agenda
   o Approval of Minutes
    + 
     - http://www.amparts.org/minutes/minutes.html

· Report of Officers
   o President
   o Vice President
   o Business Manager
     - Account information update
   o Production Manager
   o Artistic Director
   o Secretary
     + sherry: sign in book, we all need to sign it and hand it over to the Collin's
        + we have a pretty good list of everyone who showed up
   o Others
    * Treasurers Report
       + final balance info will be sent out tomorrow
         + (many small checks were written in the meeting)
· Old Business
   o Mosaic Gala - (10 minutes)
      - Financials? After Action Report?
        + it stayed within budget, people didn't ask to get reimbursed
      - Thank you letter to RR Smith?
        + being passed around
      + Greg, send letters to:
         + Depo, Ron Brown, Karen Defloria, Caufman Funeral Home, Patty Butler, Sarah Ellis
         + Musicians: Laura Sutton, William Lot, Cutch Tutle, Chris Carpendar, Rythm Road
      - Apology Letter to SDDA
         + Jeff: we forgot to include their logo in our program, which is part of the deal of getting a free membership
      + Jeff - we need someone to create an after-action report on this event?
         + Heath and Sherry will do this
      + Heath: mosaic is now at the Library, where it will live indefinitely, until it goes to Mary Baldwin
         + will send letter to the News Leader thanking people, and apologizing for misc omissions
   o All in the Timing
      - After Action Report
        + this was handed out in hardcopy at the meeting
        + greg: this isn't a complete document, if anyone has any comments, send them to greg
        + sherry: "At least we all learned something."
           + brooks: "I didn't learn shit."
           + drew: "That goes in the minutes."
      - Thank you letter to Oak Grove
         + passed around the letter for review

   o Stop Kiss Update
     + auditions Dev 5th and 6th at Shanti - info is being put out
     + brooks: needs info for website
     + still waiting on doug to hear about sunspots
     + greg: will send info to Oak Grove and MBC for distro to their groups
     + brooks: will harass lindsay about dimensions of stage

   o PillowMan Update
     + greg: talked to Nicole last week, meeting missed due to illness
       + rachel will need help, we need an "Executive Producer" from the Board

· New Business

   o Presentations

   o Ideas
      + Heath: staunton art council, it exists
        + loose conglomeration of artists, volunteer groups, etc
        + they are the ones that did the "red brick district" pamphlet
        + Jeff: it's a good networking place
          + suggests we have two board members who alternate: Heath will do it for now

   o Proposals
      + Jeff: next month's board meeting will be the pot-luck thingy.
         + need date, place: tues 12/8 @ Drew's - starting at 6pm

· Discussion
  + Jenni: Farenheight 451 - March of 2010 - will have Claire contact Emily about it
  + Emily: volunteers needed at RR Smith
  + Chuck/Sherry: Kiwanas - we need to go talk to them
     + will talk to the guy and let Brooks know
  + greg: storage - Chuck will talk to his guy, and get with board about when to do it

· Members Privilege

    * Board Positions
          o President
                - Jeff Kitchen
          o Vice President
                - Greg Beam, Emily Baron, Brooks Hollar
                -> Greg won
          o Secretary
                - Sherry Mayo
          o Treasurer
                - Chuck Archer
          o Artistic Director - Theater
                - Greg Beam
          o Artistic Director - Music and the Visual Arts
                - Lola Mullen, Drew Bergman, Heath Pecorino
                -> Heath wina
          o Production Manager
                - Brooks Hollar
          o Production Stage Manager
                - Emily Baron, Lola Mullen
                -> Lola wins
          o Volunteer Coordinator
                - Emily Baron

· Adjournment
  + it happened