Ampersand Arts Board Meeting 2 March 2010 Stratton Building, Ampersand Arts Office Meeting called to order by Greg Beam. Members present: Lola Mullen Emily Baron Greg Beam Heath Pecorino Members Tardy (!!!): Drew Bergman Sherry Mayo Members absent: Jenni Kitchen Jeff Kitchen Chuck Archer Guests: Lindsey Kilbourn Previous meeting's minutes: Approved. Financials: No change; $20 spent on posters, receipts from Lindsey and Heath for Stop Kiss. Jenni will contact Terri regarding props receipts. Copies for Big Read scripts were comped. Stop Kiss receipts will be in on Sunday. Greg suggested marking the receipts with names to be sure what charges were made by whom. Jenni will provide an update next month. No Production Manager, Artistic Director, President, or Treasurer reports. Stop Kiss Update (Greg/Lindsey): We need to get into the Creamery to get the doors; Jack has been contacted. Lindsey will coordinate with Sherry tomorrow to try and get the doors. Greg will send Sherry Lindsey's e-mail address. Dave's Weitzel's truck: We need it. Lindsey has called, but has received no answer. Call for Saturday is 1030a at Sunspots to begin moving the set. Possible rehearsal (no tech) on Saturday. Sunday: Crew call/director @ noon; cast call 215p. Julie Bergman and Drew will be there, Jan, April can provide an SUV if not available. Set and other items in Sunspots will be moved Saturday; we have the space from 12-4p. Tree fabric and statue are coming along. Set changes would be faster with a rug. Sherry can provide remnants. Rehearsals are picking up. Heath will be running sound. Greg has given Claire some notes regarding the need for more "gelling". Scene changes need to pick up, become more smooth. Actors have been pleasant and good with lines. Push the show, remember tickets can be bought online at the Ct. Sq. website. Pillowman Update: Talked to Cynthia Easterling with the City. It's all about number of people vs. bathrooms vs. exits vs. sprinklers. There is no list of places zoned for assembly. Call John Glover; he will check B1/B2 buildings for us. Find a place, call John, and he will look at it with us. The City now knows we are trying to comply. If there is some sort of formula to push it in a single direction, we can manage number of seats. Increase ticket price if necessary, run more nights, etc. We want to be here for the long run. Nelson Street Center? Capacity, you can fit many. There is a rental fee. However, with neighbors, after dark events create problems. Likely not zoned for assembly. Only one restroom on first floor and it isn't handicapped-accessible. Better idea for a rehearsal space. Armory at Gypsy Hill? On lockdown for the National guard most of the time. Rental fee. Outside of Staunton an option? Yes and no. ShenanArts space at Gypsy Hill could be a location...? Building won't start until June. Staunton Performing Arts Center? Seems far out. Pillowman is stopped without a venue. Black box at BRCC is definitely an option. Nicole and Rachael are still working with the show. We are thinking about alternatives. We will not lose this show; just need a space. Creamery: Tear-down weekend for Stop Kiss will be the same day as the Creamery clean-up. Saturday, 13 March? Sunday, 14 March? Things get out of Jenni's garage, Brooks' garage, other locations Saturday; set on Sunday. Better idea as Sunday has a matinee show. Time: 1030a Saturday, 13 March, starting at Sunspots (stage, Creamery). Sunday, after the show. Still trying to reach Dave. Mosaic: There is no after action report currently. Heath will send it by the end of this week. Final location is still undetermined. Sherry: Minutes link was broken in Jeff's e-mail. Greg: We are working on this. Discussion: -Board Member Changes- Michael Hurt is interested in being on the Ampersand board, somewhat. He should attend the next board meeting John Michael Schott is possibly a board member for the Playhouse. Could be a conflict of interest. Drew: Will bring Michael. Greg: Will bring John Michael. Should we have open board meetings? So long as people leave for members privilege, should be done. We have been looking at new board members and will continue to do so. We would like to get away from the artist-only board and add more diverse members. We have immediate needs to fill, but are trying to move beyond. We need to be better at keeping our "members" informed...e-blast? Anything? Angus had a point that he doesn't want to get e-mails about auditions if he wants to volunteer. However, e-mails for volunteer opportunities are great and have solid results. -Production Manager- Lindsey thinks she would be decent at it and could learn a lot. Wants to put more effort into it. Greg thinks she is pleasant and professional and we love her! Members Privilege Lindsey Kilbourn has been voted in by the board members in attendance as Technical Director. Drew would like to arrange a reading of "There Is A Rift" by Sam Patteson. First draft is done. Drew would like to direct. In lieu of having Pillowman set up, Drew would like to hold this event. Next agenda: Reading for "Rift" date Emily's project proposal Stop Kiss wrap-up Barhoppers Other new members Other spaces Matt Warner "pirate" script reading date Motion to adjourn made by Sherry, seconded by Drew and Lola.